March 2020 Orlando Trip Details

Music Department Trip Orlando Florida

Hotel Information

Rosen Shingle Creek Resort

9939 Universal Blvd, Orlando, FL 32819

(866) 996-6338

Bus Company- Gunther Charters


Terry Alvey cell: 703-963-8815

Michelle Kim cell: 301-801-4900


Chaperones- All Whitman Staff

Heather Borsum

Laura Williams

Omari James

Angela Fang

Mira Chung

Fred Kim

(Ms. Kim’s husband- MCPS teacher and football coach at Quince Orchard HS)

Joan Keller

Kristi Mcaleese

Shaun Mumma

Shannon Steward

Sonja Maroni

Danielle Fus


There will be 4 security guards, provided specifically for our group during sleeping hours




Trip Overview


Tuesday, March 24th– Luggage check-in, 2:30-6:00- Auditorium Lobby


In theory, students will have 2 pieces of luggage: (not including instruments) a carry on and a larger bag with their concert clothes, play clothes etc. They will only check in the larger bag on Tuesday.  They will bring their carry-on bag with them on Wednesday.


All students will receive 2 luggage tags from us on Monday, March 23rd that read:


 “I have inspected this bag for any forbidden or illegal substance or for anything inappropriate for school trips”


This luggage tag MUST be signed by a parent or guardian and tied on their bag. If there is no luggage tag or if the tag is not signed by a parent or guardian we will not take the students luggage.  They will be asked to go home and get a parent signature.


At luggage check-in students will receive their t-shirt and a cute backpack from the travel company.  We ask them to put these items in their “checked luggage.”  It is very important that students check in the larger bag on Tuesday between 2:30 and 6:00.  Students may not bring luggage to school during the school day on Tuesday because we have no storage space. Once the luggage check-in is complete the auditorium will be locked until Wednesday afternoon.

Wednesday, March 25th– Departure Day

We will be departing Whitman “hopefully” by 3:00 pm. (It will be a miracle if this actually happens) Prior to our departure the students will gather their luggage from the auditorium, get instruments, load these items on their buses and line up with their carry-on bag to be checked in on their buses. This is a process….. I will explain….

Once we are all aboard, we’re out!

We will stop along the way for dinner, around 7:00 PM

Driving, driving, driving, DRIVER SWITCH (in the middle of the night) driving, driving, driving, and driving !


Thursday, March 26th– 8:00 AM

Stop at the HUB to freshen up and have breakfast. This is approximately 2 hours from Orlando. Here the kids will be able to get off the buses shower, change into fun Universal Studio Swag, put on their Harry Potter Cape, have breakfast and prepare for a full day of fun in the Park.

Hotel check-in is 9:00 PM- They will be tired !


Friday and Saturday are both Competition Days

Performance Schedule



Friday 27th


Arrive at 1:00 PM

2:00 – Men’s Choir

2:30 – Treble Choir

3:00 – Women’s Choir

3:30 – Chambers



Saturday 28th


7:15 AM- Concert Orchestra-waaaaaaaaaaaaaaa (insert crying emoji) ☹

8:30 – Wind Ensemble

9:15 – Jazz Band

10:00 – Chamber Orchestra

10:45 – Symphonic Band





Saturday, March 28th


Check out of the Hotel- early


Head to Universal studios for Instrumental Performances


After performances students will have a chance to change and spend time the park until the awards ceremony which will most likely be @ 3:00 but that time is still TBD.


The important thing to note here is that we will be boarding buses for home at 9:00 PM


Driving, driving, driving, driving, driving, DRIVER SWITCH (in the middle of the night)

driving, driving into …..


Sunday, March 29th


Stop for breakfast en route, around 9:00 AM- home- 2:00 PM


They will be tired!  


Debbie downer here….. ALL music students are expected to be in school on Monday, March 30th.   We will give kids our music class time to catch up on any work for other classes. Please help them get to school on Monday.










Suggested packing list for Florida Trip

(in no particular order)



At the moment the Orlando weather forecast is: Probably Hot


Concert Dress IS needed for this trip.

 Music Department T-shirts will be worn on Saturday for the awards ceremony




Comfortable shoes

Comfortable clothes, shorts, jeans etc.

Sun screen

Umbrella (tote)

Sweatshirt / jacket

Money for souvenirs/gifts (all meals and activities are included in the cost of the trip)

$5 per student for bus driver tip

Bathing suit (there is a pool in the hotel)


Music that is being performed


Music Department T-shirt (will be given at luggage check-in)





Carryon items for the bus ride

Pillow and light blanket

Snacks and water

Medicines if needed

Gadgets and power chords

Head phones

DVD’s- PG 13 or lower

Tooth brush/tooth paste







(we cannot get your luggage from under the bus at this stop, you must bring your change of clothes in your carry on)


Things we need from you/your children…………


Medical Forms- we have most of these

Parent Responsibility Forms- we have most of these

Flight Info and permission if your kids are flying…. Email will be fine

Please let us know if we need to administer meds to your children. If they carry and self-administer meds and that is your family preference that is great with us. If your child needs to be reminded to take their meds or we need to administer them we will make sure this happens.


If you have concerns regarding the coronavirus please the attached video from the WHO…. . They suggest no change in travel, other than practicing good hygiene like with any other respiratory illness prevention.