Annual Music Trip

April 25-28, 2019:

Chicago, Here We Come!

We are pleased to announce that this year’s music department trip will be to Chicago. A letter outlining important information will be sent home with students the first week of school and is also available to download here. As additional details become available, they will be posted through Choralnet and the instrumental listserv, sent home with students, and posted on this website.

The groups that will participate are Jazz Ensemble, Wind Ensemble, Chamber Orchestra, Concert Orchestra, Symphonic Band, Chamber Choir, Women’s Chorus, Men’s Chorus, and Treble Chorale. (Freshman Chorus, Concert Band, Percussion Ensemble, Keyboard, Guitar, and Music Theory classes DO NOT participate in this trip.)

Frequently Asked Questions

Details will be updated as they become available.

What is the trip’s purpose?

Each year, students in the Whitman music department travel somewhere in the U.S. or Canada and usually participate in a major major music competition and/or performances and workshops at university music schools. 

When is the annual trip?

The Chicago trip will take place April 25-28, 2018. The group will leave on the morning of Thursday, April 25, and will return by Sunday evening. Students will be excused from school on Thursday and Friday, April 25 and 26.

Which groups go?

Concert Orchestra, Wind Ensemble, Symphonic Band, Chamber Orchestra, Jazz Ensemble, Treble Chorale, Women’s Chorus, Men’s Chorus and Chamber Choir. (Freshman Chorus, Concert Band, Percussion Ensemble, Keyboard, Guitar, and Music Theory classes do not participate in this trip.)

How is it supervised?

Approximately 18-20 Whitman teachers and administrators accompany the students. 

What does it cost?

This year’s trip fee is $792, which covers bus transportation, hotel accommodations, meals, night security, competition and workshop participation fees, liability insurance, sightseeing/entertainment, a T-shirt, and more. 

Although we try to plan the trip costs down to the last penny, we also try to avoid a shortfall in order to fully cover the needs of our students on the trip. Because of this, there will sometimes be nominal funds remaining once all trip expenses are paid. In such a case, any remaining funds will be donated to the music department scholarship fund to cover future costs for students who otherwise may not be able to attend the annual music trip.

How do I pay?

The fee can be paid in full by Sept. 21, or in as many as four installments of $198 each, due on Fridays, Sept. 21, Oct. 26, Dec. 14, and Jan. 18. Please make checks payable to Walt Whitman High School and include your student’s name and music ensemble on the memo line to ensure proper crediting of your account. Sorry; we are unable to accept credit card payment. 

Any student or family for whom covering trip costs would be a hardship should speak with Ms. Alvey, Mr. Davidson, or Ms. Borsum to request scholarship funds or an alternate payment schedule.

Where do they stay?

Students stay in a hotel near the festival/performance site. Specific accommodations vary from year to year depending on the venue. 

How do they get there?

The music department rents luxury buses to transport the students, their belongings, and their instruments. 

How is luggage handled?

Luggage, except for a bus carry-on, is checked in at Whitman the day before the trip and must bear a parent signature that it has been checked for contraband. Luggage is brought to the auditorium lobby, tagged with the appropriate bus number, and locked up overnight. Parent volunteers are needed each year to help with this process. Any carry-on luggage and instruments are brought to the buses at departure and are subject to inspection by trip chaperones. Students may bring a pillow and blanket, entertainment, snacks, and other “comfort” items for the ride on the bus.

Are there any special trip policies?

In accordance with MCPS policy, student possession or consumption of alcohol or illegal substances is STRICTLY forbidden. Any violation will be dealt with immediately, including the return of the student to his/her home at the parents’ expense.



Important Documents

Updated documents will be posted as they become available. 

Chicago 2019 parent letter

Chicago 2019 Meeting Notes

Chicago 2019 Itinerary

Previous year documents (provided as background):

Nashville 2018 parent letter

Nashville 2018 DRAFT itinerary

Nashville 2018 Medical Release Form

Nashville 2018 Parent Financial Responsibility Form

Nashville 2018 trip meeting notes

Nashville 2018 suggested packing list 



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